Assisting Company Secretary in administrative roles for boards at Steamship Mutual, a global P&I insurance company. Involves preparing Board materials and supporting logistics for meetings.
About the role
- Executive Assistant to the CEO coordinating priorities, projects, and communication for a real estate education company. A key strategic support role within a fast-growing entrepreneurial environment.
Responsibilities
- Serve as the CEO’s right hand — managing priorities, projects, and communication across multiple companies.
- Anticipate needs before they arise and take initiative to solve problems fast.
- Coordinate meetings, events, and follow-ups with clients, partners, and team members.
- Keep the CEO focused on high-impact work by managing calendars, emails, and daily priorities.
- Act as the liaison between Jesse and all key stakeholders to ensure nothing slips through the cracks.
- Oversee ongoing business initiatives, marketing campaigns, and coaching programs.
- Track deliverables and accountability across brands and partners.
- Manage and improve organizational systems (Google Drive, Dropbox, Slack and more).
- Streamline communication and create systems that improve speed and clarity.
- Manage social media in the forms of scheduling, video editing, and content publishing timelines or help outsource to the right people to get the job done.
- Oversee property management tasks, vendor communication, and document organization.
- Assist with accounting coordination, billing, receipts, and payment follow-up.
- Handle local errands, event preparation, and travel coordination as needed.
- Occasionally assist with family logistics such as drop-offs or scheduling.
Requirements
- You’re an Integrator who can translate the CEO’s vision into actionable plans, drives accountability and results.
- You thrive on bringing structure and systems to a visionary’s fast-moving ideas.
- You’re decisive, proactive, and tech-savvy — someone who figures things out quickly.
- You have strong communication and relationship skills; you connect easily with anyone.
- You take pride in getting things done right the first time and ahead of schedule.
- You’re confident enough to hold your Leader accountable — and humble enough to wash a car or pack a box if that’s what’s needed.
- You’ve likely supported entrepreneurs, small business owners, or real estate Leaders before — and you understand their fast-paced, “get it done” mindset.
Benefits
- Performance Bonuses: 10–20% annual bonus potential tied to results
- Hybrid Flexibility: In-person collaboration + remote autonomy
- Growth Path: Opportunity to advance into Operations Manager or Chief of Staff
- Additional Perks: Mentorship, training, and access to exclusive real estate investing education and potential real estate opportunities
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