Executive Assistant providing top - level support to CEO and COO in fast - growing BPO company. Managing calendars, communications, and office tasks with high attention to detail.
About the role
- Executive Assistant providing comprehensive administrative support for multiple Senior Vice Presidents at LPL Financial. Managing complex calendars and overseeing strategic initiatives within the Strategy & Growth organization.
Responsibilities
- Manage complex calendars, prioritize meetings, and coordinate daily schedules for the SVPs
- Arrange domestic travel, including itineraries, logistics, and executive briefings
- Serve as point of contact for internal and external inquiries; manage communications with professionalism and discretion
- Prepare, edit, and format executive presentations, reports, and briefing materials
- Support leadership meetings by developing agendas, distributing materials, capturing minutes, and driving follow-up actions
- Organize team events, offsites, and senior-level sessions across Strategy & Growth
- Coordinate cross-functional communication and assist with the execution of strategic initiatives
- Process expense reports, reconcile corporate card charges, and support budget tracking
- Maintain confidential files, documents, and correspondence
- Ensure proactive planning for recurring deliverables, business reviews, executive checkpoints, travel cycles, and operating rhythms
- Build strong working relationships across the enterprise
- Represent senior leadership with a high level of professionalism in interactions with internal stakeholders and external partners
Requirements
- 5+ years of executive-level administrative support experience, preferably supporting EVP/SVP-level leaders
- 3+ years of experience supporting complex calendars and senior-level travel arrangements
- Excellent written and verbal communication skills
- Strong proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
- Strong organizational abilities with consistent attention to detail
- Ability to maintain strict confidentiality and handle sensitive information
- Proven ability to demonstrate judgment, prioritize, and adapt in a fast-paced environment
Benefits
- 401K matching
- health benefits
- employee stock options
- paid time off
- volunteer time off
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant responsible for managing schedules and communications for a Corporate Executive at Paramount Global. Ensuring organizational effectiveness and supporting leadership teams.
Development and Communications Executive Assistant supporting strategic operations at LISC. Managing administrative functions and strengthening departmental infrastructure for effective communications and engagement.
Executive Assistant supporting leadership at Women Building Peace in Salt Lake City. Manages communications and ensures the director is fully prepared for engagements.
Executive Assistant supporting North America Leadership by managing travel and expense processes. Coordinating across different time zones while assisting with basic administrative tasks.
Executive Assistant enhancing CEO/Leadership capacity in a fast - paced beauty startup. Handling organization, communication, and coordination tasks effectively in a hybrid role.
Executive Assistant supporting the EVP, Head of Communications and Public Relations at Paramount. Manage schedules, coordinate events, and ensure efficient operations for communication leadership team.
Executive Assistant managing calendars and communications for an investments management group. Collaborating with a tight - knit administrative team to ensure seamless operations.
Executive Assistant providing comprehensive administrative support to senior executives at Guardian. Managing schedules, travel arrangements, and coordinating meetings in a fast - paced environment.
Unit Secretary responsible for nursing unit communication in Miamisburg, Ohio. Handling patient records, serving as receptionist, and transcribing physician orders.