Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
About the role
- Executive Assistant supporting Chief Medical Officer at Cambia, orchestrating complex initiatives and managing high-stakes events. Act as a trusted liaison between executives, partners, and board members.
Responsibilities
- Serve as the right hand to healthcare leaders shaping the future of patient care.
- Master the art of calendar choreography—balancing competing priorities with finesse.
- Ensure seamless travel experiences and flawless expense management.
- Prepare compelling content and coordinate high-impact team meetings.
- Own the full lifecycle of department events—from budget to execution.
- Coordinate logistics that bring people together and ideas to life.
- Manage technical setups and data that power strategic decisions.
- Interface confidently with C-suite executives, external partners, and board members.
- Streamline processes including security access, compliance tracking, and system administration.
- Craft department communications that inform and inspire.
- Coordinate resources, equipment, and services that keep the team running smoothly.
- Provide critical backup support to ensure continuity across the administrative team.
Requirements
- Executive Assistant I: 7 years of executive support assistant/secretarial experience to executive level management or an equivalent combination of education and experience.
- Proficiency in Microsoft software applications: Word, Excel, PowerPoint.
- Strong interpersonal skills.
- Excellent business English and grammar skills.
- Basic math skills.
- Ability to make sound independent decisions and use own initiative.
- Understanding of corporate organization and structure.
- Experience with AI tools and technologies to enhance productivity and decision-making in professional settings highly desired.
- Executive Assistant II: 7+ years of increasingly responsible administrative assistant/secretarial experience to executive level management.
- Proficiency in Microsoft software applications: Word, Excel, PowerPoint.
- Strong interpersonal skills.
- Excellent business English and grammar skills.
- Basic math skills.
- Ability to make sound independent decisions and use own initiative.
- Understanding of corporate organization and structure.
- Experience with AI tools and technologies to enhance productivity and decision-making in professional settings highly desired.
Benefits
- Medical, dental and vision coverage for employees and their eligible family members, including mental health benefits.
- Annual employer contribution to a health savings account.
- Generous paid time off varying by role and tenure in addition to 10 company-paid holidays.
- Market-leading retirement plan including a company match on employee 401(k) contributions, with a potential discretionary contribution based on company performance (no vesting period).
- Up to 12 weeks of paid parental time off (eligibility requires 12 months of continuous service with Cambia immediately preceding leave).
- Award-winning wellness programs that reward you for participation.
- Employee Assistance Fund for those in need.
- Commute and parking benefits.
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