General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
About the role
- Executive Assistant managing sensitive calendars and travel for executives at Recurly in Austin. Providing administrative support and partner with the People Team to enhance employee experience.
Responsibilities
- Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed
- Assist in preparing materials, notes, context and information as needed
- Document meeting minutes and manage the follow-up on action items
- Partner with the People Team to own the employee experience at Recurly’s Austin office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests.
- Prioritize and manage multiple projects with the ability to context shift quickly
- Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events
- Applies judgment with a full understanding of the urgency and priorities of the business
- Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
- Manages stakeholders effectively
- Excellent communication and analytical skills
- Ability to quickly learn and adopt new technologies and be flexible
- Comfortable in a growing company environment
Requirements
- 5+ experience supporting Senior Level Executives
- This is a hybrid role based out of our Austin office. We ask for this role to be onsite a minimum of 3 days per week and as needed.
- Proficient in Google Suite
- Potential travel as needed
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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