Hybrid Regional Facilities Manager – 12 months Fixed Term Contract

at Workman LLP

• Job title: Regional Facilities Manager – 12 months Fixed Term Contract
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Regional Facilities Manager in charge of managing facilities and property services for commercial properties in North West London and adjacent home counties. Ensuring compliance and effective management across various tasks and duties.

Responsibilities

• Responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s
• Responsibility over contractor management and H&S compliance for the allocated portfolio.
• Establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings. Assist with operational management of occupier fit out work.
• Develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc.
• Attend Client Meetings as required.
• Assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timeline.
• Carry out regular property inspections of the common and tenants’ areas and instruct any remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion.
• Assist with management of onsite staff including building managers, site receptionists and security guards- where applicable
• Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works
• Manage and monitor Health and Safety systems e.g. QUOODA and Meridian and ensure performance statistics are maintained at the required level- expected above 90% on document management and 100% on site inspection reports.
• Authorise supplier invoices in accordance with delegated authority level.
• Review contracts on a regular basis to ensure value for money, prepare specifications and tender contracts with assistance from relevant consultants where applicable.
• Ensure contracts are available either on Dwellant system (where applicable) or copies saved on companies filing system.
• Ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team's strategy and guidance.
• Be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance.
• Regular liaison with the property management team and attendance at briefings and client meetings

Requirements

• A proactive, practical, and positive approach.
• Excellent and professional communication skills with the ability to build strong relationships with tenants and clients.
• You will have previous experience in site/facilities management.
• You will be experienced with the all relevant codes or practice and legislation including Service Charge Code of Practice.
• Attention to detail, problem-solving and time management skills.
• Extensive knowledge of PM practices employed by our main competitors.
• Qualified to NEBOSH Level.