Hybrid Creative Arts Project Manager

at Victory Church Lancaster PA

• Job title: Creative Arts Project Manager
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Lancaster, United States

About the role

• Creative Arts Project Manager providing high-level administrative support to the Creative Arts Pastor and coordinating projects across various teams. Managing logistics and communications for the Creative Arts Department.

Responsibilities

• Provide high-level administrative and operational support in a one-on-one working relationship with the Creative Arts Pastor
• Serve as a central liaison for the Creative Arts Department—working closely with Worship, Production, Communications, and campus teams
• Coordinate projects, communication flow, and logistical needs across all areas of Creative Arts
• Manage the day-to-day administrative operations of the Creative Arts Department, ensuring tasks and communications are handled efficiently and proactively
• Organize, maintain , and improve file systems, digital assets, shared drives, and departmental documentation to ensure consistent organization and accessibility for the creative team and volunteers
• Prepare and edit correspondence, reports, presentations, and project documents on behalf of the Creative Arts Pastor/Director and team
• Assist with scheduling, task tracking, follow-ups, and the ongoing coordination of creative projects across several locations
• Attend Creative Arts team meetings, record notes and action items, and ensure follow-through on assignments and deadlines
• Support planning and implementation of department projects—including weekend services, sermon series assets, seasonal experiences, and special events by managing logistics , timelines, and communication with relevant teams
• Monitor the status of ongoing design, video, and communications projects, ensuring details are captured, deadlines are met, and the Creative Arts Pastor stays informed at a high level
• Provide hands-on logistical support for weekend services and events, including procurement, print pickups, volunteer coordination, and project-related errands as assigned
• Help recruit, onboard, and schedule Creative Arts Serve Team members (including photography, video, graphics-support, production, and/or worship arts roles as needed)
• Maintain ongoing communication, care, and support for Creative Arts volunteers, ensuring they feel valued, equipped, and connected
• Serve as the first point of contact for general Creative Arts inquiries via email and phone
• Facilitate clear and timely communication between the Creative Arts Department and internal ministry partners, especially in collaboration with the Communications Director
• Possess working knowledge (or willingness to learn) of graphic design, videography, photography, and/or social media workflows to better support team processes and communication
• Provide basic creative assistance when needed—such as preparing files, gathering assets, coordinating shoots, or supporting social media initiatives—without serving as a primary creative lead.

Requirements

• Minimum of one year in an administrative, project coordination, or support role (church or creative department experience preferred but not required )
• Excellent verbal and written communication skills
• Strong interpersonal and relational skills; able to work well with staff, volunteers, and ministry partners
• Proficiency in Microsoft Office applications
• Ability to quickly learn and utilize ministry platforms such as Planning Center Online (PCO), Asana, and other creative workflow tools
• Basic familiarity with creative environments (graphics, video, photography, or social media) is encouraged but not required
• Strong organizational and time-management skills with a proven ability to meet deadlines and follow through
• Demonstrated problem-solving skills and the ability to anticipate needs before they arise.

Benefits

• Health insurance
• Flexible work hours
• Professional development opportunities