Sr. Administrative Assistant providing administrative support to managers at Northern Trust. Involves document creation, travel arrangements, and client interactions.
About the role
- Administrative Assistant providing executive-level support to the City Clerk's Office in Toronto. Managing correspondence, scheduling appointments, and assisting in municipal operations.
Responsibilities
- Provides senior level administrative support, advice and guidance on key initiatives and policies.
- Reviews and directs incoming correspondence, phone calls, and initiates responses.
- Manages and schedules daily appointments and activities; arranges meetings and business travel.
- Organizes the daily schedule around urgent requests.
- Co-ordinates daily administrative operation by organizing workload priorities.
- Provides effective work direction, training and guidance and acts as a resource to support staff.
- Co-ordinates the development and implementation of secretarial and administrative standards and procedures.
- Receives and provides initial response including data collection related to telephone calls and correspondence.
- Prepares and processes documents of a confidential labour relations nature.
- Monitors all key reports required for committees and council and ensures deadlines are met.
- Prepares complex calculations and analysis of data.
Requirements
- Experience in municipal operations or large public sector organizations
- Considerable experience providing administrative support to senior management
- Considerable experience in the preparation and drafting of standard correspondence and reports
- Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.)
- Strong analytical and problem solving skills
- Excellent organizational and time management skills
- Highly developed customer service and interpersonal skills
- Excellent communication skills, both orally and in writing
- Ability to research and prepare information in a timely manner
- Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary
Benefits
- N/A
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Administrative Assistant supporting Negotiation Team in managing insurance adjuster communications and documentation. Ideal for someone organized in a fast - paced personal injury legal environment.
Administrative Assistant role offering office support, correspondence, and record maintenance for a risk and claims administration company. Aiming to facilitate efficient operations and maintain documentation integrity.
Administrative Assistant providing essential administrative and secretarial support to management at Desjardins Group. Coordinating and organizing activities, documents, and meetings for the team.
Field Administrative Assistant supporting the Project Manager with daily operations on construction projects. Responsible for administrative functions and coordination at project site in Milford, OH.
Administrative Assistant/Office Manager overseeing daily office operations, supporting executives at Primetals Technologies in Alpharetta, GA. Requires strong organizational skills and proficiency in Microsoft Office Suite.
Administrative Assistant supporting day - to - day operations at PCL Solar Constructors Canada Inc. in Oakville, Ontario. Responsibilities include administrative tasks and maintaining stakeholder relationships.
Assistente Administrativo handling multichannel customer support for Grupo Tigre in a hybrid work setup. Responsibilities include service management and client communication across various platforms.
Assistente Administrativo managing data inputs and administration in the sales cycle for a leading Brazilian construction solutions company. Requires hybrid attendance in Joinville.
Administrative Assistant at CIEE, supporting the management with administrative services and customer interactions. Involves billing tasks and maintaining communication channels for Accounts Receivable.