General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
About the role
- Executive Assistant managing patient workflows and supporting the CEO in a dental group. Coordinating projects, operational reporting, and clinical delivery efficiency.
Responsibilities
- Provide day-to-day administrative and coordination support to dentists by managing patient-centric workflows and projects.
- Assisting with the preparation of operational reports (weekly, monthly, quarterly) using Excel and data from practice systems.
- Providing direct executive assistance to the CEO, supporting strategic execution, prioritisation, and communication.
- Coordinating complex patient treatment journeys (e.g. multi-stage treatment plans, follow-ups, specialist coordination).
- Tracking patient-based projects, timelines, and deliverables using Monday.com or equivalent systems.
- Preparing executive-level reports, summaries, and presentations (primarily in Excel, PowerPoint, and written formats).
Requirements
- 3+ years of experience in an administrative, operations, executive assistant, or practice coordination role (healthcare or professional services preferred).
- Advanced Excel skills: data organisation, reporting, formulas, and structured analysis.
- Monday.com: task management, workflows, dashboards, and project tracking.
- HubSpot CRM: basic to intermediate proficiency in navigating pipelines, reports, and dashboards.
- Strong written communication skills for professional correspondence and internal documentation.
- Exceptional organisation and attention to detail.
- Ability to manage multiple priorities across clinical, operational, and executive demands.
- High level of discretion, confidentiality, and professional judgement.
- Strong follow-through and accountability mindset.
- Ability to work autonomously while aligning with leadership expectations.
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Job title
Job type
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Degree requirement
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