Executive Assistant providing high - level support to the CFO and Executive VP of Financial Lines at WSP. Handling complex scheduling, travel coordination, and executive communications in a confidential environment.
SF
Hybrid Senior Executive Assistant
Posted 4 months ago
About the role
- Provide sophisticated administrative support for the Digital Strategy & Solutions leader at Fidelity. Involves multitasking and interaction with business partners in a fast-paced environment.
Responsibilities
- Provide sophisticated administrative support for the Digital Strategy & Solutions leader and their teams
- Coordinate travel, process expense reports and invoices
- Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
- Act as the recognition coordinator for the Digital Product domain, DS&S and Data Aggregation
- Initiate resolution of sophisticated problems and inefficiencies
- Maintain strict confidentiality and possess a detailed knowledge of the Executive’s span of control and company policies and procedures
- Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
- Partner on agenda and presentation creation for leadership, all-hands and other key team meetings
- Prepare and format critical documents
- Support domain and chapter level offsites
- Ordering equipment and assisting in onboarding of new team members
Requirements
- Bachelor's degree is strongly preferred, but not required
- 5+ years of senior executive admin experience
- Broad understanding of company/functional policies and practices, financial industry background is highly preferred
- Polished, professional maturity and previous corporate environment experience
- Proven effectiveness in interactions and communications with senior level management
- Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks
- Collaborates effectively in a high volume, fast-pace environment, balancing multiple priorities
- Detail-oriented, proactive, and strong organizational skills
- Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
- Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
- Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
- Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events
- Willingness to learn and advance your skills
- Excellent written and grammatical skills (i.e. for generating and editing memos and emails)
- Proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)
Benefits
- comprehensive health care coverage and emotional well-being support
- market-leading retirement
- generous paid time off and parental leave
- charitable giving employee match program
- educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career
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