Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.
About the role
- Executive Assistant to the CEO supporting Ansvar Insurance’s operations in Melbourne. Managing CEO’s priorities and ensuring executive activities run smoothly in a hybrid work environment.
Responsibilities
- Manage the CEO’s diary, priorities, commitments and competing demands
- Ensure the CEO is well prepared for key decisions and engagements through coordination of high-quality briefing materials, papers and presentations
- Manage communications and correspondence on behalf of the CEO with sound judgement, professionalism and discretion
- Coordinate travel and day to day logistics for the CEO office
- Coordinate Executive Leadership Team meetings, including agendas, papers, actions and follow ups
- Support Company Secretary activities, including preparation and distribution of Board and Committee packs
- Act as a coordination point between the CEO, Executive Leadership Team, Board and Benefact Group stakeholders
- Coordinate practical meeting and event requirements, including room bookings, technology set-up, materials and organising catering and refreshments
- Anticipate upcoming priorities and practical requirements and manage them proactively
Requirements
- Significant experience supporting a CEO, Executive Director or senior C suite leader
- Experience coordinating executive or Board meetings, papers and actions
- Strong proficiency in Microsoft Office and executive office tools
- Excellent organisation, communication and stakeholder management skills
- High levels of discretion and sound judgement when handling confidential matters
- A proactive, practical mindset and willingness to manage both complex and routine tasks
- Experience in financial services, insurance or a regulated environment is desirable
Benefits
- Competitive salary - let's discuss it
- Flexible, Hybrid working in modern CBD offices
- Generous industry performance bonuses
- Generous annual leave plus birthday, well-being, paid parental, volunteering & more
- Tailored professional development programs
- Recognised as the Best Australian Workplace for Fathers (2025)
- Good Company Award Winner (2025)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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