Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
About the role
- Executive Assistant supporting the CEO in a hybrid role at TixTrack. Providing administrative and logistical support within a fast-paced environment while managing operations for a diverse team.
Responsibilities
- Provide high-level administrative and logistical support to the CEO, including complex calendar management, stakeholder coordination, meeting scheduling, travel arrangements, and expense tracking.
- Serve as a key point of coordination for leadership priorities, ensuring meetings, follow-ups, and commitments are tracked and executed efficiently.
- Support global operational activities, including the UK Team, and partner with departments such as HR, Finance, Strategy & Growth, IT, and Customer Experience on projects and initiatives as needed.
- Support the planning and coordination of company meetings and internal events, including logistics, scheduling, and communications.
- Act as Office Manager of the New York City office, including vendor relationships, office supplies, space utilization, security access, and ensuring a productive and welcoming environment.
- Handle sensitive company and employee information with discretion, professionalism, and the highest degree of confidentiality.
Requirements
- Bachelor’s degree in business or related field (or equivalent experience) preferred.
- Three or more years of proven experience in an Executive Assistant or other administrative role supporting senior leadership.
- Demonstrated experience managing complex calendars, coordinating meetings, and supporting multiple stakeholders.
- Highly proficient with Microsoft Office Suite and/or Google Workspace, with the ability to learn new or updated software.
- Availability for occasional travel to offsite meetings or events.
Benefits
- 100% of premium paid for medical, dental and vision benefits for employee and dependents, with an HSA-eligible option (with a $1,000 employer contribution for 2026)
- Company-paid life insurance
- Traditional and Roth 401k plans
- Paid parental leave
- Learning & development opportunities with company reimbursement for eligible educational expenses
- Working abroad opportunities
- Volunteer days off
- Flexible scheduling
- Up to $300 reimbursement for initial equipment to set up hybrid work environment
- Generous PTO and holiday schedule
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