Executive Assistant at BODYROK focusing on business operations and administrative tasks. Supporting a senior leader with organizational efficiency in a fast - paced environment.
About the role
- Executive Assistant supporting VP of Fulfillment and other executives at Fortune 500 retail company. Managing schedules, travel, and logistics for executive-level meetings and events.
Responsibilities
- Manage complex Outlook calendars requiring interaction with both internal and external executives, assistants, and vendors to coordinate a variety of meetings.
- Coordinate timing and logistics of internal executive-level and company-wide meetings; assist with the preparation and distribution of meeting materials; order refreshments/lunch; take meeting notes; etc.
- Draft reports, letters, memos and presentations.
- Support payroll, including submitting Bereavement and Jury hours, and tracking salaried PTO.
- Communicate with the VP's supporting to ensure they are prepared, organized, and ready for all meetings and events.
- Coordinate complex travel arrangements, track expenses and prepare/submit reports.
- Maintain communication boards and partner with leaders to obtain updated material.
- Support the Culture Committee to budget and plan company events and extracurricular activities.
- Be available for special projects and general administrative responsibilities as assigned.
- Support other EAs when needed to balance workloads.
- Other responsibilities as directed and necessary for the business.
Requirements
- 5+ years of executive, administrative experience
- Bachelor's degree or an equivalent combination of education and experience.
- Proficient in Office 365: TEAMS, Word, Excel, PowerPoint, and Outlook
- Excellent proofreading/editing skills
- Exceptional communication skills with the ability to communicate with internal and external customers at all levels
- Demonstrated ability to take initiative and anticipate needs
- Direct experience dealing with confidential matters
Benefits
- competitive compensation
- paid time off
- employee assistance program
- parental leave
- paid volunteer hours
- amazing company discounts!
- health care benefits starting on day 1
- 401(k)
- tuition reimbursement benefits
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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