Executive Assistant supporting the CEO in a hybrid role at TixTrack. Providing administrative and logistical support within a fast - paced environment while managing operations for a diverse team.
About the role
- Administrative Assistant providing high-level support to General Managers in Toronto. Responsible for managing calendars, coordinating meetings, and assisting with onboarding and events.
Responsibilities
- Support General Managers (GMs) with detailed calendaring including scheduling and coordinating all meetings and travel.
- Coordinating with internal and external (client) stakeholders and team members.
- Manage expenses for GMs including collecting, collating, documenting, and allocating expenses to the proper projects. Follow up and audit as necessary.
- Provide support to the Executive Assistant as needed – executive meeting coordination.
- Coordinate with office management staff as needed.
- Support onboarding for leadership new hires.
- Assist with in-office and off-site Leadership and Employee Engagement events.
- General office duties as they may arise and other projects and responsibilities as assigned.
Requirements
- Associate or bachelor's degree, or equivalent related work experience
- Relevant administrative experience – supporting multiple leaders
- Proven track record of delivering consistent and exceptional client services
- Desire and willingness to learn Life Sciences industry
- Exceptional written, verbal and interpersonal communication skills
- Excellent time management skills
- Strong attention to detail
- Ability to prioritize assignments based on the needs of the business
- Demonstrated ability to work in collaboration with interdisciplinary teams, internal and external stakeholders
- Ability to deliver within deadlines with a strong follow-through on projects and duties
- Working knowledge of Microsoft Word, Excel and PowerPoint skills
- Strong problem-solving ability, including finding solutions to unique challenges.
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