Sachbearbeiter:in Verwaltung BVG managing BVG customer portfolios with a focus on administrative tasks. Communicating with insured clients and stakeholders for smooth insurance processes.
About the role
- Part-Time Property Administrator assisting in the management of commercial property for Lincoln Property Company. Key responsibilities include tenant support, invoicing, and vendor management.
Responsibilities
- Answer management phones and assist with Tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
- Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
- Maintain inventory of office supplies and property staff directory.
- Monitor outside vendors for compliance of contracts and certificate of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable and reporting.
- Organize and code invoices in Workspace
- Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
- Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
- Applying tenant rents and open credits
- Compiling and reviewing Tenant Billings and other misc. charges
- Provide management team with aged delinquency reports and send late letters
Requirements
- Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
- Minimum of 2 years previous commercial property management experience
- Experience with MRI, Workspace and Yardi software
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
- Possess professional demeanor and excellent interpersonal skills.
- Have access to reliable transportation and maintain a valid driver's license.
- Computer literate and proficient on MS Word, Excel, PowerPoint,
- Excellent communication skills, both verbal and written
- Ability to work independently
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