Personal Assistant to the CEO at Ampa Group handling diary management, travel logistics, and supporting executive communications with a high degree of autonomy.
About the role
- Senior Executive Assistant providing high-level administrative support to the Executive Team at Insulet Corporation. Managing schedules, coordinating communications, and facilitating meetings in a hybrid work environment.
Responsibilities
- Provide high-level administrative support to the Executive Team members
- Serve as the primary liaison for the Chief Growth Officer, ensuring seamless communication and coordination
- Manage complex calendars and scheduling
- Maintain and update digital collaboration tools like Teams and SharePoint
- Prepare and submit expense reports and reconcile corporate card transactions
- Organize and facilitate meetings across platforms
- Plan and execute team offsites and social events
- Manage vendor accounts and process purchase orders
- Coordinate domestic and international travel arrangements
- Handle sensitive corporate information with discretion
Requirements
- 7–10 years of experience supporting C-level executives
- Proven ability to manage complex projects and coordinate across stakeholders
- Experience in global organizations, navigating time zones and cultural nuances
- Dependable, highly organized and very detail oriented
- Ability to act independently and use discretionary judgment
- Demonstrated problem-solving and project management skills
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet
- Experience with Concur and SAP is highly desirable
- Exceptional verbal, written, and presentation skills
- Ability to manage multiple priorities and work effectively under pressure
- Strong interpersonal skills and a collaborative, team-oriented approach
- Resilient and professional mindset in a dynamic and fast-moving environment
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- And additional employee wellness programs
Job title
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