Hybrid Administrative Assistant, Bilingual (Spanish)

at North LA County Regional Center (NLACRC)

• Job title: Administrative Assistant, Bilingual (Spanish)
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $29 - $40 per hour
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Chatsworth, United States

About the role

• Administrative Assistant at NLACRC managing schedules and providing clerical support for Director-level staff. Involves project oversight and liaison between public and Controller with bilingual requirements.

Responsibilities

• Performs complex administrative, secretarial, and clerical work for Director-level staff.
• Responsible for maintaining the Controller’s calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existed or planned events.
• Coordinates Controller’s travel and conference arrangements.
• Maintains oversight of various departmental projects, including compiling necessary data for projects, and monitoring expenditures.
• Prepares a variety of spreadsheets to reconcile invoices to Purchase Orders prior to payment approval.
• Acts as a liaison between the general public and the Controller by answering detailed inquiries either orally or writing on a variety of organizational activities; creates and composes reports, memos, graphs, databases, and e-mails using computer resources.
• May perform confidential employee assignments.
• Manages Accounting department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members.
• Designs, organizes and maintains the office recordkeeping system.
• Works independently and within a team on special and nonrecurring and ongoing projects.
• Acts as a project manager for special projects, at the request of the Controller, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide trainings.
• Provides clerical support to the Controller, including but not limited to filing, preparation of letters, preparation of spreadsheets, and translation services (written and verbal).

Requirements

• High school diploma and four years of related experience.
• Advanced computer skills in word processing, spreadsheets, and database management.
• English grammar, syntax, and spelling.
• Accurate rapid typing.
• Customer service.
• Communicating complex policies and procedures.
• Researching, compiling, and preparing reports.
• Working independently and cooperatively with a variety of in-house and community sources and representatives.
• Working effectively with diverse groups of people.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have advance knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint).
• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Valid California Driver’s License and reliable transportation, or acceptable substitute, required.
• Bilingual English/Spanish is required.

Benefits

• Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only.
• Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents.
• Pre-Tax Flexible Spending Account for eligible health care expenses.
• Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses.
• No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees.
• No cost Vision plan for employees and eligible dependents.
• Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees.
• Participating in the Public Service Loan Forgiveness program.
• Participating in the Tuition Reimbursement Program.
• Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time.
• Holidays – NLACRC offers 12 paid holidays throughout the year.
• Most positions are offered a hybrid – remote option (at manager's discretion after 90-days continuous employment).