Senior Administrative Assistant providing support to Prime’s Senior Leadership Team in a hybrid role. Managing calendars, coordinating travel, and handling administrative tasks.
About the role
- Programme Assistant supporting the implementation of IOCARIBE Sub-Commission activities. Managing daily administrative tasks for the Head of IOCARIBE in Cartagena, Colombia.
Responsibilities
- Support the overall implementation of the regional activities of the IOCARIBE Sub-Commission.
- Prepares routine correspondence and processes documents.
- Collects and organizes information and data related to the Subcommissions's programmes.
- Reviews and recommends changes to correspondence prepared in English and/or in French for signatures.
- Maintains organized filing and reference systems, verifies invoices, and prepares payment requests.
- Manages the Head's agenda, schedules appointments, makes travel arrangements, organizes meetings, and takes notes.
- Assists in organizing IOC/UNESCO meetings, missions, international conferences, seminars, and workshops in the Caribbean Region.
- Receives, analyzes, and distributes incoming correspondence and documents.
- Serves as the administrative focal person and answers inquiries.
- Supports financial and budgetary management by organizing control of budget expenditures and ensuring compliance with UNESCO rules.
Requirements
- Completed secondary, technical or vocational education.
- Minimum three (3) years of work experience of which (1) one to (2) two years of experience in general administration functions, preferably on operational projects implementation/management or related field.
- Good organizational skills, with emphasis on quality, efficiency and aptitude to work under pressure and tight deadlines.
- High attention to detail, excellent time management skills, and demonstrates a high level of organization in work.
- Demonstrated ability to conceptualize, analyze, compile and synthesize information in coherent and succinct formats.
- Flexibility to adjust schedules and work priorities.
- Strong command of computer Microsoft applications such as Word, Excel, Access, PowerPoint, Adobe Acrobat.
- Excellent knowledge (written/spoken) of English and Spanish.
Benefits
- 30 days annual leave
- family allowance
- medical insurance
- pension plan
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