Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
About the role
- Executive Assistant managing schedules and communications for Glass Doctor team. Coordinating department meetings and maintaining office operations in a hybrid work environment.
Responsibilities
- Acting as the point of contact for Franchise Owners, the corporate team, and all other stakeholders
- Serve as the trusted right-hand to the brand President and Vice President, masterfully managing their calendars, planning, travel arrangements, and expense reports
- Act as the central communication hub and first point of contact for Franchise Owners, the corporate team, and all key stakeholders
- Craft, format, and distribute polished internal and external communications, ensuring information flows in a timely and accurate manner
- Own the coordination of all department meetings, from sending calendar invites and managing technical setup to taking clear, detailed notes when requested
- Champion the customer experience by fielding complaints and driving them to a timely and satisfactory resolution
- Keep the office running smoothly by acting as the office manager, maintaining and ordering all necessary supplies
- Set the stage for successful training weeks by coordinating and ordering all food, supplies, and materials
- Prepare and manage important legal and compliance documents with precision
- Handle sensitive information with the utmost confidentiality and discretion
Requirements
- 2+ years as an administrative assistant or executive assistant required
- Proficiency in Microsoft Office Suite
- Self-motivated and energetic self-starter
- Problem solver with a positive and professional attitude
- Excellent follow-up and follow-through skills
- Ability to work well under pressure and meet deadlines
- Outstanding organizational and time management skills
- Strong planning and project management abilities
- Powerful interpersonal and prioritization skills
- Clear and effective communication skills
- Proficient knowledge of Microsoft Office
- Technology savvy
- Sense of humor
Benefits
- Equity and bonus opportunities
- Paid time off
- Paid holidays
- Recess breaks
- wellness programs
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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