Unit Secretary responsible for nursing unit communication and office management tasks at PAM Health in Miamisburg, Ohio.
IR
Hybrid Executive Assistant – Health & Food Industry
Posted yesterday
About the role
- Executive Assistant supporting the CEO in a health and nutrition company. Responsible for managing the CEO's calendar and facilitating organizational coordination.
Responsibilities
- Managing the CEO's calendar with precision and intention, ensuring alignment with strategic priorities;
- Handling complex scheduling and precise coordination across investors, partners, board members, and internal leaders;
- Preparing agendas, briefing notes, follow-ups, and coordination materials for internal and external meetings;
- Anticipating the CEO's needs – think two steps ahead to pre-empt risks, delays, and bottlenecks;
- Streamlining processes, workflows, and administrative systems across the organization;
- Serving as the coordination hub between the CEO and cross-functional leaders – maintaining the pulse on the organization;
- Drafting, editing, and refining documents, slide decks, proposals, and communications;
- Managing travel (domestic and international), logistics, bookings, and itineraries;
- Monitoring recurring inquiries and handling responses or route appropriately;
- Interacting regularly with senior leadership to ensure alignment, clarity, and follow-through;
- Supporting preparation for board meetings, including binder materials, minutes coordination, distribution, and follow-up;
- Creating and maintaining administrative SOPs for documentation, approval flows, e-signature processes, and meeting rhythms.
Requirements
- 7-10 years of progressive experience in Executive Assistant, Administrative Manager, or similar roles supporting C-suite leaders
- Exceptionally organized, detail-oriented, and emotionally intelligent
- Must have the ability to work with AI tools and know how to best use them for efficiency
- A natural anticipator – someone who sees around corners and stays two steps ahead
- Confident, discreet, and comfortable handling sensitive and confidential information
- Strong communicator with excellent writing and editing skills
- Skilled in streamlining processes, improving administrative workflows, and creating order from ambiguity
- Tech-savvy – comfortable with digital tools, scheduling systems, documents workflows, and cloud-based operations
- Calm under pressure, solution-oriented, and highly professional.
Benefits
- Health benefits and stock options
- Hybrid working model
- 3-4 weeks of vacations.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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