Executive Assistant supporting Chief Medical Officer at Cambia, orchestrating complex initiatives and managing high - stakes events. Act as a trusted liaison between executives, partners, and board members.
About the role
- Executive Assistant at Mindoula managing priorities, calendar, and communications for C-Suite executives. Supporting organizational strategy and leadership through organizational and operational support.
Responsibilities
- Manage complex calendars for the President & COO, including scheduling, organizing, reviewing, and confirming internal and external meetings while minimizing conflicts and maximizing productivity.
- Maintain and prioritize a dynamic list of scheduling and action requests, ensuring executive time is allocated effectively and allowing flexibility for shifting priorities.
- Monitor incoming requests and communications, responding with urgency and prioritizing tasks to meet time-sensitive needs.
- Provide calendar, scheduling, and meeting support for the Founder & CEO and CFO as needed, coordinating across executive calendars when required.
- Serve as a liaison between executive leadership, direct reports, Mindoula employees, and external partners.
- Prepare, review, and edit executive-level correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Serve as the primary liaison between the Executive Team and the Board of Directors, managing the annual Board calendar and coordinating all Board communications.
- Coordinate preparation for executive meetings by compiling materials, creating agendas as needed, tracking attendees, and ensuring participants are prepared.
- Assist with planning and execution of internal and external meetings, leadership sessions, offsites, and company events.
Requirements
- Bachelor’s degree required
- 5+ years of experience providing high-level executive or administrative support
- Experience supporting C-Suite executives
- Proven ability to manage complex calendars, shifting priorities, and time-sensitive requests
- Strong written and verbal communication skills, including preparation of executive-level documents and presentations
- Exceptional organizational, time-management, and follow-through skills with a proactive approach
- Demonstrated ability to handle confidential and sensitive information with discretion
- Proficiency with Google Workspace and/or Microsoft Office tools
- Experience managing digital filing systems and maintaining organized, compliant records
- Ability to work independently, exercise sound judgment, and anticipate executive needs
- Strong interpersonal skills and ability to collaborate across all levels of the organization
- Experience coordinating meetings, agendas, and executive readiness in a fast-paced environment
- Comfortable working in a hybrid or remote environment with high responsiveness and accountability.
Benefits
- Health insurance
- 401(k) retirement plan
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant providing comprehensive administrative support for multiple Senior Vice Presidents at LPL Financial. Managing complex calendars and overseeing strategic initiatives within the Strategy & Growth organization.
Executive Assistant providing administrative support to executives at Sedgwick. Coordinating meetings, travel, and confidential information management for leadership.
Executive Assistant providing high - level administrative support to CEO of IT consulting firm. Managing calendars, handling confidential data, and coordinating projects for operational excellence.
Assistant médical dans une association à but non lucratif de santé au travail à Lyon. Gestion des relations entre équipes médicales, adhérents, et salariés, avec diverses tâches administratives.
Executive Assistant supporting the Executive Director and Board at Dogwood Alliance. Managing schedules, communications, project coordination, and board activities in a hybrid role.
Secrétaire médical.e at CYPATH handling patient and professional communication, managing laboratory emails and scheduling, requiring medical terminology knowledge.
Executive Assistant supporting Senior Executive Directors at Deloitte. Responsible for managing schedules, handling confidential materials, and coordinating travel logistics in Singapore.
Executive Administrator providing high - level support to senior executives at USAble Life. Managing administrative functions, project coordination, budget oversight, and facilitating communication.
Unit Secretary responsible for communication, record - keeping, and support at nursing unit in PAM Health. Ensuring order and assisting nursing staff with various related duties.