Executive Assistant providing high - level support to the CFO and Executive VP of Financial Lines at WSP. Handling complex scheduling, travel coordination, and executive communications in a confidential environment.
About the role
- Executive Assistant supporting the National Data Buoy Center operations at Stennis Space Center. Providing high-level administrative support to the Director and Senior Leadership Board.
Responsibilities
- Primary assistant to the Federal NDBC Senior Executive Service (SES) Director including calendar management and administrative, meeting, and conference call support.
- Provide administrative, scheduling, meeting, and conference call coordination and support to the NDBC Federal SLB which is composed of the NDBC Director, NDBC Deputy Director, and three NDBC Branch Chiefs.
- Manage and oversee NDBC Federal correspondence approvals.
- Manage Travel of all Federal Staff (average 2-3 trips per month)
- Manage the processing of official passports for Federal Staff
- Manage the NDBC office supply inventory
- Manage NDBC front office communication, phone calls, and notifications
- Coordinate NDBC VIP visitor requests, tours, and associated agendas/logistics
Requirements
- 4+ years of experience in an administrative role, preferably in an executive environment
- An Associate's Degree or higher is preferred
- Ability to communicate effectively and work independently
- Experience with the Google Suite (Google Mail/Calendar, Google Drive, Google Docs, Google Sheets, etc.)
Benefits
- Comprehensive healthcare for the employee at no monthly cost
- Healthcare benefit covers medical, prescription drug, dental, and vision
- Personal Time Off (PTO) Policy plus paid holidays
- Highly competitive compensation plan regularly calibrated against industry and location benchmarks
- 401(k) retirement plan with company-matching
- Employee Stock Ownership Plan (ESOP) – we’re all company owners!
- Flexible spending accounts
- Employee assistance program (EAP)
- Short- and long-term disability insurance
- Life and accident insurance
- Tuition assistance/Training/Workforce improvement reimbursement per year
- Spot bonuses for exceptional performance
- Annual Employee Recognition Awards with bonuses
- Employee Referral Program
- Free centralized, self-directed Learning Management System to learn at your own pace
- Personalized career growth plans for every employee
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