Executive Assistant supporting Chief Medical Officer at Cambia, orchestrating complex initiatives and managing high - stakes events. Act as a trusted liaison between executives, partners, and board members.
About the role
- Executive Assistant enhancing executive staff’s effectiveness through scheduling, travel arrangements, and correspondence management. Collaborating with international teams and ensuring organizational function across various time zones.
Responsibilities
- Manage two executive staff calendars, and schedule internal and external meetings, including coordinating with international teams and being available across various time zones to support executive needs.
- Collaborate with the Office Administration Executive Team as well as Operations and Facilities to ensure seamless organizational function.
- Arrange domestic and international business travel and handle expense reports timely.
- Collaborate closely with the President/CEO's EA to provide on-site support while at HQ.
- Place and receive phone calls on behalf of executive staff.
- Prepare business correspondence – letters, emails, presentations, etc.
- Manage (in detail) special high-level Research new ideas and provide status
- Prepare and maintain various reports for executive staff, customers, and the board of directors, including management of a regular reporting schedule.
Requirements
- U.S. Citizenship is required.
- Excellent Computer skills – Microsoft Office (Outlook, Word, Excel, PowerPoint, Project)
- Must be able to multi-task and prioritize several projects and details.
- Must be able to efficiently support multiple executives as needed.
- Able to work in an intense, high-energy, fast-paced environment.
- Excellent organizational skills
- Must be detail oriented.
- Proactive – able to anticipate the next step without having to be directed.
- Accommodating – willing to help.
- Strong communication skills – written and verbal – not afraid to speak up and give feedback.
- Must be diplomatic.
- Exceptional follow-through skills
- Must take ownership of the position.
- Positive attitude
- Bachelor’s degree OR 8+ years of experience as an Executive/High-level Administrative Assistant
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