Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
IP
Hybrid Administrative Assistant - Affirmative hiring for people with disabilities (PwD)
Posted 3 months ago
About the role
- Assistente Administrativo na Ipiranga, responsável pela administração de pagamentos e notas fiscais. Focando na conformidade e colaboração com diversas áreas da empresa.
Responsibilities
- Ensure accurate management of supplier payments, making sure all invoices are recorded and processed within deadlines and in accordance with the company’s internal policies.
- Enter invoices into the financial system/ERP.
- Verify invoice data to ensure compliance with contracts and purchase orders.
- Monitor payment deadlines and flag potential discrepancies.
- Assist with the organization and filing of fiscal documents.
- Communicate with suppliers to clarify invoices and payments.
- Collaborate with procurement and accounting teams to align processes.
- Assist in preparing basic reports related to payments and supplier status.
Requirements
- Previous experience in administrative or financial routines is desirable, especially with invoice entry and verification.
- Experience with ERP systems is a plus.
- High school diploma required; preferably pursuing a degree in Business Administration, Accounting, Economics or Engineering.
- Basic knowledge of Microsoft Office (Excel, Word).
- Familiarity with ERP systems (differential).
- Availability for hybrid work (4 days in office / 1 remote) in São Paulo, SP.
- Organized and detail-oriented.
- Good verbal and written communication skills.
- Proactive and engaged.
- Ability to work in a team.
- Adaptable to changes and new processes.
Benefits
- Flexible working hours
- Allowance for employees with a child with a disability
- Variable compensation program
- Private pension plan
- Length-of-service bonus
- Online therapy & nutritional counseling
- Newborn gift package
- Corporate university (learning and development programs)
- Reimbursement for eyeglasses and contact lenses
- Medication assistance
- Vaccination assistance
- Market-standard benefits: Gympass, meal and food vouchers (VR/VA), transportation voucher (VT), health and dental insurance, life insurance.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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