Office Manager supporting backoffice operations and management tasks at a construction company in Hamburg. Engaging in financial management and administrative duties within the team.
About the role
- CEO Assistant and Office Manager for Retailors in Toronto, managing CEO's calendar and office operations. A dynamic role requiring initiative, organization, and confidentiality.
Responsibilities
- Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements.
- Travel arrangements for the executive team.
- Coordinate meetings, prepare agendas, take minutes, and ensure timely follow up on action items.
- Screen and manage all forms of communication and follow ups on behalf of CEO.
- Prepare reports, presentations, and briefings for internal and external stakeholders.
- Act as a liaison between the CEO and internal teams, board members, partners and clients.
- Track key performance indicators and manage confidential data.
- Support in project management and strategic initiatives delegated by the CEO.
- Oversee daily office operations to ensure a productive work environment.
- Manage office supplies, equipment, vendor relationships, and facility needs.
- Organize company-wide meetings, events, and team-building activities.
- Organize travel and store visit charts and trackers for the office.
- Act as a first point of contact for all office visitors and deliveries.
- Follow up on Health and Safety Protocols such as emergency protocols for Head Office.
- Manage budgets related to office expenditures and supplies.
- Serve as the point of contact for IT, HR, and operations support as needed.
Requirements
- Bachelor’s degree or equivalent experience.
- 3-5 years of experience as an Executive Assistant, Office Manager, or similar role; retail industry experience is a plus.
- Exceptional organizational, communication, and time management skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
- Ability to multitask and prioritize in a fast-paced environment.
- High level of professionalism, discretion, and judgment.
- Strong interpersonal skills and a positive, proactive attitude.
Benefits
- Health insurance
- Professional development opportunities
- Paid time off
- Flexible work arrangements
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