Executive Assistant supporting Chief Medical Officer at Cambia, orchestrating complex initiatives and managing high - stakes events. Act as a trusted liaison between executives, partners, and board members.
About the role
- Executive Assistant providing comprehensive support to the Executive Committee at XR, managing calendars, travel, and office logistics.
Responsibilities
- Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues
- Arrange travel and accommodations for a team of executives
- Tracks and submits expense reports for a team of executives
- Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members
- Help to coordinate in-office and offsite meetings
- Plan and arrange events including catering for in-office meetings
- Document meeting actions and follow-up accordingly
- Manage sensitive matters with a high level of confidentiality and discretion
- Assisting with everyday office tasks
- Other projects and duties as assigned
Requirements
- 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team
- Strong writing skills, ability to compose complex executive level correspondence
- Ability to work in a fast-paced environment, while maintaining positive, team centric approach
- Strong interpersonal skills, ability to work in high-profile environment
- Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments
- Ability to communicate effectively with all levels of the organization
- Ability to work flexible hours occasionally for events/catering
- Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality
- Working knowledge of the Google Suite
- Good working knowledge of MS Teams
- Intermediate to expert knowledge of Microsoft Excel preferred
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