Hybrid Executive Assistant

at Embark Student Corp.

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$70,000 - CA$85,000 per year
• Degree requirement: High School Diploma
• Tech skills: SFDC
• Location requirements: Hybrid, Mississauga, Canada

About the role

• Executive Assistant managing CEO’s schedule and correspondence. Coordinate meetings and support executive team initiatives while ensuring confidentiality and accuracy.

Responsibilities

• Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.).
• Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required.
• Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate.
• Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner.
• Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval.
• Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole.
• Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders.
• Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person
• Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee

Requirements

• High school diploma with over 5 years of relevant experience. University Degree is preferred.
• Experience working with executive team in a corporate environment.
• Computer skills with programs including but not limited to: Microsoft Office Suite, Microsoft Teams, Salesforce.com, OneDrive, etc. Eager to learn new applications and online platforms.
• Ability to work independently and be flexible for effectively coordinating processes and information across related stakeholders.
• Perform tasks that involve different range of complexity with autonomy.
• A dynamic professional who is eager to learn and take initiative on upcoming tasks.
• Excellent interpersonal skills and strong written and spoken communication to interpret policies and apply standards to complete assignments in a fast-changing environment.
• Excellent time management, ability to multitask and desire to learn fast and independently.
• Bilingualism would be an asset.