Accounts Payable Administrator executing the global accounts payable process in Europe East. Collaborating with a team to improve financial processes and ensure compliance with regulations in a hybrid role.
About the role
- Accounts Payable Specialist managing financial operations at Sangoma through invoice processing and vendor collaboration in a hybrid setting.
Responsibilities
- Manage the entirety of the accounts payable process, ensuring the accurate and timely processing of invoices and payments.
- Collaborate with internal teams and external vendors to resolve discrepancies and maintain strong relationships.
- Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
- Payment Processing: Schedule and prepare various payment methods including Wires, Checks, ACH & SafePay.
- Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
- Three-Way Matching: Verify inventory invoices through a three-way match process.
- Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems.
- Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy.
- Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance.
- Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents.
- SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing.
- Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments.
- Prepare necessary journal entries as the situation requires.
- Recommend and process debit or credit memos with appropriate documentation for adjustments.
- Provide backup in approving Concur expense reports as needed.
- Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
- This is a hybrid position, requiring 2-3 days in the office weekly.
Requirements
- A minimum of 3 years of experience in high-volume accounts payable processing.
- Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering.
- Familiarity with Outlook and Gmail, including advanced functions like search and labeling.
- Demonstrated knowledge in high-volume electronic invoicing processes.
- Ability to analyze financial data and produce insightful reports.
- Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite.
- Exceptional organizational skills with a proven capacity to prioritize tasks effectively.
- Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic.
- Strong professional communication skills, both written and verbal.
- Ability to thrive in a fast-paced, rapidly evolving organization.
- A proactive attitude, ready to take on additional responsibilities as necessary.
Benefits
- Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
- Matching 401K program - 100% match on 4%.
- Employee Stock Purchase Plan after one year of service.
- Flexible Time Off & Company Holidays
- Entrepreneurial work environment partnered with high growth career opportunities
- We value transparency and fairness in our compensation practices.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Accounts Payable Administrator supporting US & Canada markets within Essity. Handling invoice processing and stakeholder support in a collaborative environment.
Accounts Payable Specialist role involves processing payments and resolving issues for service providers. Collaborating with various departments and managing invoices and payment inquiries.
Accounts Payable Administrator responsible for invoice processing and maintaining financial records for a growing team in Lithonia. Enjoy working in a fast - paced environment with hands - on accounting operations.
Senior Accounts Payable Clerk responsible for reviewing invoices and supporting monthly financial statements. Part of the Accounting shared services model in the Chumash organization.
Team Lead overseeing Accounts Payable associates, ensuring timely invoicing, compliance, and quality output. Working in a supportive environment at White Cap, a concrete accessories and building materials provider.
Accounts Payable Specialist managing high - volume invoice processing for independent media agency. Supporting finance team operations with accuracy and efficiency.
Accounts Payable Officer at Upstate Studios ensuring accurate processing of supplier invoices. Maintaining financial records and providing support for supplier inquiries while working part - time.
Internship in Finance at Puig, supporting accounting and payment processes in a dynamic environment. Opportunity for students in Accounting, Administration, or related fields.
Accounts Payable Analyst managing invoices in ERP system and ensuring compliance with Mexican fiscal regulations. Collaborating with multiple departments for efficient accounts payable processes.