GW
Director of Accounts Payable and Systems at Georgetown University overseeing financial operations and systems design for payments and expense reporting.
About the role
- Accounts Payable Specialist managing high-volume invoice processing for independent media agency. Supporting finance team operations with accuracy and efficiency.
Responsibilities
- Process a high volume of invoices daily with accuracy and timeliness
- Ensure timely and accurate entry of invoices into the financial system
- Review, code, and process invoices, ensuring accurate account coding and proper documentation
- Manage and respond to vendor inquiries in a shared inbox environment
- Support daily Concur expense processing and clearing
- Support weekly check run preparation and payment processing activities
- Assist in resolving discrepancies in coordination with internal teams (Billing, Operations, Finance)
- Support vendor onboarding processes, including collection of W-9 documentation
- Assist with 1099 reporting preparation and related documentation as needed
- Follow established AP procedures to ensure accuracy and consistency in processing
- Support ongoing improvements to AP processes and workflows, adapting to changes in systems and procedures
- Assist with ad hoc projects as needed
Requirements
- Bachelor’s degree in Accounting, Finance, Business, or related field preferred
- 2–4 years of Accounts Payable experience, preferably in a high-volume environment
- Experience with media payables or agency environment preferred
- Experience with Concur or similar expense systems preferred
- Experience with ERP systems (e.g., Business Central or similar) a plus
- Intermediate Excel skills required (e.g., vlookup, basic formulas, data validation, and working with large datasets)
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to manage high-volume workloads and meet deadlines
- Strong communication skills for vendor and internal inquiries
- Comfortable working in a fast-paced, evolving environment with changing priorities and processes
Benefits
- generous medical, dental, vision, pet insurance, commuter benefits, disability and life insurance coverage, 401(k) matching, up to 14 holidays per year, a “Do Good Day,” and unlimited PTO
- employee social and wellness events
- DEI Council
- auto purchase rebate program
- monthly wellness allowance
- in-office amenities such as fresh kombucha and an in-house barista
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