Hybrid Graduate Recruitment – Trainee Coordinator

at Arthur Cox LLP

• Job title: Graduate Recruitment – Trainee Coordinator
• Job type: Full Time
• Experience level: Entry level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dublin, Ireland

About the role

• Graduate Recruitment Coordinator managing trainee and intern recruitment and development at one of Ireland’s leading law firms. Facilitating onboarding, supporting career activities, and maintaining excellence in recruitment.

Responsibilities

• Manage bookings for careers fairs and co-ordinate current trainees to assist at career fairs.
• Act as a brand ambassador for the firm at career fairs and other recruitment events on campus. This may include travel outside of Dublin.
• Assist with any internal/external events targeting future hires.
• Shortlist applications alongside the Graduate Recruitment Manager and ensure all queries are answered promptly.
• Provide administrative support in connection with Trainee and Intern interview process.
• Issue all contracts.
• Support with onboarding, planning and co-ordination of the Summer Intern Programme.
• Issue trainee contracts and new starter forms for incoming trainee intake.
• Upload all incoming trainees on the HR System and ensure reference checks are completed.
• Draft orientation schedule for trainees.
• Liaise with the HR Operations team as required for the onboarding process for trainees.
• Organise trainee buddies for the incoming trainees.
• Engaging with trainees and addressing queries.
• Assist the Trainee Programme Manager with all day to day trainee related matters.
• Draft and coordinate the preparation and submission of all trainee-related paperwork for issue to the Law Society of Ireland in a timely manner.
• Assist the manager of the Trainee Development Programme throughout the process.
• Collate statistics, information and documents for the NQ process as required.
• Liaise with the HR Operations team on contracts.

Requirements

• The ideal candidate will have 2-3 years’ experience in graduate recruitment administration.
• Experience in a professional services industry would be an advantage, although not essential.
• Ability to work independently and collaboratively as a member of a team.
• Strong organisational skills, high level of attention to detail, creative problem solving, and ability to balance demands of multiple tasks.
• Excellent communication and interpersonal skills.
• A high level of motivation and a proven self-starter.
• Ability to take ownership of work stream and output.
• Proactive and enthusiastic.
• Ability to work in a fast-paced environment.

Benefits

• We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
• Discretionary annual bonus scheme
• 25 days annual leave
• Leading hybrid working policy
• Immediate pension scheme
• Healthcare
• TaxSaver and Bike to Work schemes
• Full gym and wellness programme