Personal Assistant providing administrative and organizational support to leadership at peopleworth. Thriving in a dynamic environment while maintaining efficiency and confidentiality in daily operations.
About the role
- Executive Assistant providing comprehensive support to the CIO and technology leadership team at Aramark. Managing schedules, communications, and project coordination in a fast-paced environment.
Responsibilities
- Manage and prioritize the CIO’s calendar across global time zones.
- Arrange detailed domestic and international travel itineraries.
- Serve as primary point of contact for internal teams, executives, and external partners.
- Handle expenses and ensure compliance with budget policies.
- Maintain strict confidentiality and high integrity in managing sensitive information.
- Fully facilitate Tech Leadership meetings, including scheduling, agendas, and attendee lists.
- Support preparation and delivery of Board-level materials.
- Ensure all calendar entries include complete logistics and access details.
- Anticipate impacts of major events (board meetings, LT meetings, town halls) and build necessary prep sessions.
- Adjust the executive’s schedule proactively as priorities evolve.
- Monitor incoming communications (emails teams messages) to ensure nothing critical is missed.
- Assess urgency using knowledge of priorities, deadlines, and senders.
- Ensure pre-read materials are delivered at least 24 hours before meetings.
- Screen external inquiries and respond/escalate appropriately on behalf of the CIO.
- Own agendas, run of show, materials, and logistics for Leadership Meetings and Town Halls.
- Coordinate presenters, content sequencing, and timely input collection.
- Support development and flow of Board level materials.
- Assist in defining, leading, and tracking projects and deliverables.
- Identify resources and support alignment to meet project objectives.
- Coordinate logistics for project teams and on-site visits.
- Manage administrative operations while driving execution of key team deliverables.
- Communicate regular process updates across the organization.
- Conduct ad hoc data and financial analyses.
- Draft, edit, and refine executive level correspondence, presentations, and reports.
- Produce board ready materials reflecting the CIO’s tone and priorities.
- Support clear communication flow across the CIO organization and senior leadership.
- Build trusted relationships with executives, business leaders, EAs, and key partners.
- Represent the CIO when appropriate-requesting updates, resolving issues, and driving outcomes.
- Effectively determine when it is appropriate to speak on behalf of the CIO.
Requirements
- Bachelor’s degree or equivalent experience in Accounting, Finance, Business Management, or related field
- 7+ years supporting C-level executives, preferably in a Fortune 500 environment
- Strong project management experience
- Advanced proficiency with Microsoft Office, Teams, SharePoint, and AI tools
- Exceptional organizational, multitasking, and decision-making ability
- Strong analytical skills and independent working capability
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
Lead Executive Assistant at Honeywell in Bucharest, coordinating executive activities and supporting governance groups. Managing schedules, meetings, and special projects to ensure operational success.
Executive Assistant supporting CEO and COO at fast - growing SaaS company. Owns calendars, drives networking in San Francisco, and manages office operations.
Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.