Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.
About the role
- Receptionist / Office Manager at Zocks, an AI startup enhancing financial services. Ensuring smooth office operations and a professional workplace experience.
Responsibilities
- Greeting visitors, managing incoming calls, and handling general inquiries to ensure a warm and professional first impression.
- Coordinating office logistics, including ordering supplies, managing vendors, and maintaining a clean and functional workspace.
- Supporting internal teams with meeting room setups, catering arrangements, and event coordination.
- Assisting with scheduling, travel bookings, and calendar management for executives and team members.
- Managing incoming and outgoing mail, deliveries, and courier services.
- Helping with basic administrative tasks such as document filing, expense tracking, and invoice processing.
- Contributing to a positive office culture by organizing team-building activities and supporting onboarding for new hires.
Requirements
- Excellent communication skills in English and Hungarian.
- 2+ years of experience in a receptionist, office coordinator, or administrative support role.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
- Comfortable using Microsoft Office Suite and basic office equipment; familiarity with scheduling tools and expense tracking software is a plus.
- A proactive attitude and a service-oriented mindset, with a knack for solving problems and improving processes.
- Experience in event planning or office management, with a focus on creating a welcoming and inclusive environment.
- Previous experience in a startup or tech company is a bonus.
- High school diploma or equivalent; additional training or certification in office administration is a plus.
- Ideally B category driving license.
Benefits
- Premium Health Insurance
- SZÉP-card
- L&D contribution
- AYCM package
- Employee equity program
- Extra PTO
- Home office support
- Your lunch is on us when you are in the office
- Fully stacked office snacks
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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