Executive Assistant supporting CEO at Firecrawl, a fast - growing AI infrastructure startup. Managing calendar, email, and operational details for efficient workflow.
About the role
- Personal Assistant providing high-level support to senior leaders at Bupa, focusing on organizational management and strategic enablement. Role involves diary management, travel coordination, and maintaining confidentiality.
Responsibilities
- Providing high-level support including diary and inbox management, travel coordination (including complex international itineraries), expenses, and meeting logistics.
- Preparing agendas and capturing outcomes from meetings.
- Approve workday requests and expense approval along with Raising PO’s on behalf of the Director.
- Managing sensitive information with tact and confidentiality.
- Coordinating with a wider PA team to ensure seamless support and coverage.
- Organising venues and logistics for team events, sometimes for up to 200 people.
- Supporting the team with reminders, planning, and enabling them to meet deadlines and governance requirements.
- Confident in managing schedules and boundaries, able to recognise when the day needs to pause and ensure time is protected for strategic focus.
Requirements
- Proven experience as a PA at Director or Executive level.
- Confidence working in a fast-paced, change-oriented environment.
- Exceptional organisational skills, attention to detail, and a proactive mindset.
- Strong relationship-building skills, friendly, supportive, and able to navigate complexity.
- High proficiency in Microsoft Office and Excel.
- A pragmatic, flexible attitude and a calm approach under pressure.
Benefits
- Flexible Holidays scheme: 25 days holiday, increasing through length of service, with the option to buy or sell.
- Environmental – Payroll giving scheme.
- Financial – Wagestream, Discounts platform.
- Mental and Physical - Family mental health line.
- Social: Volunteering day and Be You at Bupa Network
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