Hybrid Operations Coordinator I

at The Walt Disney Company

• Job title: Operations Coordinator I
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Bristol, United States

About the role

• Operations Coordinator within Remote Operations team coordinating logistics for sporting events and shows. Requires travel to event sites and collaboration with various teams to ensure smooth operations.

Responsibilities

• Organize and coordinate operations and logistics for a wide range of sporting events and shows.
• Travel to remote sites as needed to assist Operations Team in organizing and coordinating on-site operations and logistics.
• Interact with crew personnel, production, and technical teams to meet specific schedules and goals.
• Acquire working knowledge of all phases of departmental operations through orientation and observation.
• Familiarize self with the basic duties of other departmental personnel and the functions of Operations Coordinator.
• Ensure all aspects of events are efficiently managed including but not limited to: Manage event show coding while working closely with Program Finance partners to ensure accuracy.
• Create/maintain event schedules, accreditation and hotel list(s) as requested.
• Place orders with in-house partners/third-party vendors for equipment/services/supplies, as requested.
• Vendor invoice processing, submission and tracking.
• Timely company credit card(s) (Travel & Procurement) reconciliation.
• Secure local runner and utility hires via approved third-party payroll companies.
• Ensure all new hires and vendors complete corporate paperwork correctly and guide it through the system that will result in appropriate payment.
• Coordinate event in-bound/outbound shipping.
• Work closely with various departmental teams (crewing, mobile unit, resource…etc.) as well as production partners, to ensure seamless event execution.
• Address and resolve any issues that arise during the planning and execution of events to ensure smooth operations.
• Provide regular updates and reports on event logistics and football operations management.

Requirements

• Previous experience in event coordination, logistics, or a related field, preferably within sport operations.
• Strong organizational and multitasking abilities, excellent communication and interpersonal skills, and a keen eye for detail.
• Willingness and ability to travel to various event locations as needed.

Benefits

• Position requires ability to work nights, weekends, and holidays.