HR Administrator / Manager coordinating HR processes across multiple countries for a technology company. Responsible for designing and executing HR operations in a structured, compliant, and organized manner.
Responsibilities
Serve as the central coordination point for HR processes across all jurisdictions (RS, CH, EU, US, etc.)
Coordinate with local payroll providers, accountants, and HR advisors
Maintain and organize employment documentation, policies, employee files, HR trackers, and archives
Oversee employment contracts, onboarding/offboarding, and role changes using existing templates
Ensure accuracy and consistency of employee records across systems and countries
Build and formalize HR processes (onboarding, offboarding, performance review calendar, HR checklists, etc.)
Implement and maintain internal HR documentation, SOPs, and templates
Track deadlines, expirations, and compliance-related HR obligations
Improve internal communication flows and documentation quality
Coordinate recruiting steps and candidate communication (job posts, screening coordination, interview scheduling, etc.)
Organize onboarding plans and ensure newcomers receive the needed tools and documentation
Support managers with performance review cycles, documentation, and follow-ups
Coordinate with external HR/legal advisors on jurisdiction-specific topics
Prepare HR summaries and materials for management and Board meetings
Maintain confidentiality and protect sensitive information
Requirements
Strong organizational, administrative, and communication skills
Hands-on, structured, and process-oriented mindset
HR background is a plus, but not mandatory if you have strong organizational skills and common sense
Ability to work independently and “drive things to the finish line”
High proficiency in English (written and spoken) - our internal working language. Proficiency in German is an advantage.
Comfortable with basic office tools (Excel, Word, PowerPoint) and digital platforms (SharePoint, HR tools, etc.)
Experience in a startup, scale-up, or multi-country environment is a plus
Benefits
Competitive compensation based on qualifications and workload
Flexibility, autonomy, and room to build modern HR foundations from scratch
A key role in shaping HR in a growing international tech company
Direct collaboration with management and international teams
Professional environment where common sense, ownership, and humor are appreciated
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