Hybrid Finance Assistant

at magicplan

• Job title: Finance Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Montreal, Canada

About the role

• Finance Admin managing accounts payable, receivable, payroll, and general office tasks. Ensuring compliance and accuracy within financial operations of a SaaS company.

Responsibilities

• Review and verify invoices for tax compliance and adherence to company policies.
• Verify payment requests for accuracy, proper approval, and policy compliance.
• Export credit card transactions into QuickBooks via Float and code entries accurately.
• Code and enter invoices into QuickBooks.
• Enter customer invoices into QuickBooks and process payments received.
• Monitor accounts receivable aging and follow up on overdue accounts.
• Assist with reconciling bank statements, credit card accounts, AP and AR accounts.
• Assist with the preparation of journal entries and general ledger reconciliations.
• Contribute to month-end and year-end closing processes.
• Provide support for payroll processing and process salary payments as needed.
• Record payroll transactions in the general ledger, ensuring accuracy.
• Manage general office tasks, including purchasing, managing orders, and correspondence with banks and authorities.
• Respond to inquiries and provide necessary information to internal and external parties.

Requirements

• 2-3 years of experience in an accounting or bookkeeping role.
• Excellent understanding of accounting principles and practices.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with accounting software, especially QuickBooks Online (highly preferred).
• Strong attention to detail, problem-solving, and organizational abilities.
• Ability to effectively communicate with team members, vendors, and customers, in english and french.
• Certificate / Diploma in accounting or a related field considered an asset.
• Knowledge of accounting principles as IFRS or / and Canadian GAAP or / and US GAAP.
• Experience in SaaS (Software as a Service) environment.

Benefits

• Competitive Compensation – Your hustle is rewarded.
• 4% RRSP Employer Match – Because your future matters as much as your present.
• Comprehensive Benefits – Medical, dental, and vision insurance with company contributions to support your well-being.
• Time Off That Counts – 20 vacation days plus 11 federal holidays to recharge, explore, and rest.
• Flexibility & Autonomy – Work in a dynamic, hybrid culture where you have the freedom to lead, create, and make an impact.
• Learning & Development – Access a competitive annual budget to invest in your growth and keep your skills sharp.