Executive Assistant supporting Executive Team in a solar tracker company. Managing projects, communications, and operational tasks for strategic initiatives.
About the role
- Executive Personal Assistant to a CEO managing travel, lifestyle, and administration tasks. Requires extensive experience in luxury concierge services and high emotional intelligence.
Responsibilities
- Plan and manage all private and commercial travel, including detailed itineraries, visas, security, and ground logistics
- Arrange accommodation, transport, restaurant, and event bookings to five-star or concierge standards
- Maintain trusted relationships with premium travel partners, airlines, hotels, and concierge networks
- Ensure all arrangements are executed smoothly, with contingency planning and minimal disruption
- Liaise with household staff, contractors, and service providers across multiple locations
- Oversee property operations, maintenance, repairs, and routine services
- Manage and renew vendor relationships including insurance, utilities, drivers, and household accounts
- Source and coordinate premium service providers (chefs, stylists, wellness practitioners, etc.) as needed
- Maintain complex calendars and scheduling across time zones
- Manage documentation, renewals, and private appointments
- Coordinate with professional contacts including medical, legal, and financial advisors
- Proactively identify and resolve issues before they escalate
- Oversee special projects, purchases, and logistics from concept to completion
- Maintain structured systems for documentation, budgets, and payments
- Deliver white-glove service for all principal and guest experiences
- Anticipate preferences and special requests, ensuring a seamless experience at all times
- Curate itineraries, dining, cultural, and leisure experiences with refined taste and attention to detail
- Serve as the trusted liaison between the principal and all external parties
- Exercise impeccable discretion, judgment, and confidentiality in all matters.
Requirements
- Minimum 7 years’ experience supporting UHNW individuals, executives, or family offices
- Prior experience in concierge, luxury hospitality, aviation or lifestyle management settings
- Proven ability to coordinate across travel, property, and personal domains simultaneously
- High emotional intelligence, service orientation, and professional discretion
- Exceptional communication, organization, and follow-through
- Fluent, flawless English (additional languages advantageous)
- Flexible availability across time zones and for occasional travel
- Excellent computer and tech proficiency.
Benefits
- Long term, Full-time position (40h/week)
- 22 days of paid annual leave per year
- Work from home
- Stable, no stress, drama-free working environment
- Company-sponsored up-skilling.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
General Virtual Assistant organizing tasks and data for a global staffing company. Handling communications and assisting with various administrative duties.
Sekretär*in für die Rechtswissenschaftliche Fakultät an der Universität Wien. Unterstützung des Administrationsteams bei Personal, Budget und Lehrorganisation.
Senior Executive Assistant providing a wide range of administrative support to C - suite leaders at CMG. Focusing on communication, calendar management, travel arrangements, and organization in a fast - paced environment.
Executive Assistant in Intellectual Property at McCarthy Tétrault overseeing partners’ workflows and managing legal and business documents. Role involves supporting business development and team mentoring within a hybrid work environment.
Personal Assistant supporting two leaders within Corporate Affairs at AGL, managing correspondence and facilitating executive logistics. Join AGL in innovating towards a sustainable future.
Executive Assistant providing administrative support to the CEO at Voodoo, a leading mobile games and apps company. Managing complex schedules and ensuring effective communication with internal and external stakeholders.
Executive Administrator providing high - level support to the CEO in a fast - growing organization. Overseeing key administrative and office management functions to ensure smooth operations.
Executive Assistant supporting senior leaders in the technology sector. Managing administrative tasks and collaborating with global teams in a hybrid environment.
Senior Assistant in Geology role supporting field exploration and operations at Granny Smith gold mine. Collaborate and innovate in high - performing geological practices with a focus on safety and compliance.