Executive Assistant role for the President of Solutions Metrix, managing communications and optimizing office workflow. Involves extensive task management and travel administration support.
QG
Hybrid Executive Assistant to the CEO
Posted 4 months ago
About the role
- Executive Assistant to the CEO in a dynamic deep-tech company redefining information security with quantum technology. Managing the CEO’s agenda while collaborating on strategy and operations.
Responsibilities
- Own the CEO’s inbox and calendar: prioritize items, manage meetings, coordinate travel, and handle stakeholder communications across multiple countries.
- Prepare strategic briefings, track decisions, and ensure plans are executed.
- Coordinate with leadership, investors, partners, and external advisors (legal, tax, etc.), often in English and under tight deadlines.
- Organize and attend key international meetings, events, and site visits — travel is part of the role.
- Support and progressively co-lead projects that drive the company forward.
- Bring structure, clarity, and a calm presence to a fast-paced, high-growth environment.
- Manage communications and structure information flow.
- Work closely with the CEO with the long-term goal of gaining deep strategic insight and developing comparable entrepreneurial thinking and decision-making skills.
Requirements
- Several years of professional experience (minimum 3–5 years) in a relevant field
- Completed university degree; field of study and level of qualification are flexible
- Highly motivated to learn and grow quickly — you want responsibility rather than routine
- Proactive, organized, and comfortable handling sensitive information
- Clear and confident communication in German (C2+) and English (B2+)
- Tech-savvy, hands-on, and willing to ask smart questions
- Curious about how strategy, finance, and leadership function in a scaling company
Benefits
- A real-world, MBA-like education in growth and leadership: learn directly from experienced founders and executives who built an international deep-tech group from the ground up
- Coaching and learning programs tailored to your personal development, from communication to leadership and negotiation
- A front-row seat in the quantum revolution: collaborate with global partners and research institutions shaping the future
- Flat hierarchies and real impact: your ideas and voice matter, whether you’ve been here a week or five years
- Team culture: a close-knit team that values humor, trust, and mutual growth
- Flexible hybrid setup (Vienna HQ + remote days)
- Complimentary fruit, high-quality Italian espresso, tea, and sweet snacks
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