Providing individualized support to the CEO and managing operations at Atomic Vest. Combining classic EA duties with driving operational efficiencies and supporting travel logistics.
About the role
- Senior Executive Assistant increasing CEO’s effectiveness by managing scheduling and logistics at a leading DeFi lending protocol. Delivering effective workflows and supporting operational efficiency in a fast-paced environment.
Responsibilities
- Own the CEO’s calendar end-to-end using clear decision rules and tight prioritization to reduce scheduling back-and-forth and protect deep work time.
- Coordinate complex, multi-timezone meetings with clear agendas, links, locations, and buffers to keep stakeholders aligned and meetings high-signal.
- Manage travel end-to-end, including last-minute changes and risk mitigation.
- Triage inbox and comms by filtering threads, and drafting concise replies for review to keep communication context-complete and fast.
- Run meeting logistics and key exec check-ins by stacking meetings when possible and ensuring next steps are captured and followed through.
- Design and ship AI-powered workflows using Claude, AI agents, and automation tools to eliminate repetitive tasks across executive operations, creating scalable playbooks and procedures for every recurring exec ops process by identifying the right solution for each operational gap.
- Make reversible, low-impact decisions independently, and escalate promptly on high-stakes topics.
Requirements
- 5+ years supporting executives in a fast-paced high-growth/startup experience.
- Hands-on AI and automation experience: built with Claude, ChatGPT, AI agents, or automation tools.
- Strong ownership of complex calendars across time zones; high meeting volume.
- End-to-end travel planning experience; comfortable with last-minute changes.
- Concise, high-context written communication.
- High judgment, autonomy on reversible decisions, and clear escalation instincts.
- Fluent with Google Workspace, Slack, Telegram, Notion.
- Crypto/fintech exposure or strong curiosity.
- Humble
Benefits
- Expect fair, top-tier compensation
- real flexibility
- time together in Paris
- great health coverage
- support to keep learning
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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