General Secretary Associate intern supporting the General Secretary on business priorities at Alan. Involves organizing events, conducting research, and recruiting for new associates.
About the role
- Executive Assistant providing high-level administration, strategic, and operational support to the CEO at Cotiviti. Managing calendars, travel, and communication with stakeholders while upholding confidentiality.
Responsibilities
- Manage complex calendars, coordinate meetings, and prioritize scheduling to align with the CEO’s goals
- Handle all aspects of travel planning, including itineraries, logistics, and expense reporting
- Prepare, edit, and format documents, presentations, board materials, and executive communications
- Conduct research, summarize insights, and provide briefing materials prior to meetings and events
- Monitor email and information flow, triaging and responding on behalf of the CEO when appropriate
- Act as a thought partner to help the CEO focus on the highest‑impact priorities
- Support leadership team coordination, including meeting agendas, follow-ups, and action‑item tracking
- Assist in preparing for key business reviews, presentations, external events, and stakeholder meetings
- Identify issues, anticipate challenges, and recommend solutions to keep operations running smoothly
- Serve as a primary point of contact between the CEO and internal/external stakeholders
- Uphold confidentiality and discretion in handling sensitive company and personnel information
- Draft correspondence, talking points, and CEO messages as needed
- Build strong internal relationships across all levels of the organization
- Develop and maintain systems, processes, and tools that improve efficiency for the CEO’s office
- Coordinate special projects, cross-functional initiatives, and ad hoc requests
- Support board governance processes, including materials preparation and logistics
- Ensure deadlines are met and follow through on commitments made by the CEO
Requirements
- 5–10+ years of experience supporting a C-suite executive or senior leader
- Exceptional organizational skills with the ability to manage competing priorities
- Strong written and verbal communication skills
- High emotional intelligence, professionalism, and discretion
- Proficiency with Microsoft 365 and collaboration tools
- Ability to work onsite or hybrid depending on executive needs
- Must be located in the Eastern time zone, preferably in the Louisville, KY area
Benefits
- medical, dental, vision, disability, and life insurance coverage
- 401(k) savings plans
- paid family leave
- 9 paid holidays per year
- 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service
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