Hybrid Executive Assistant

at Hearst Health

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $64,000 - $67,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• Executive Assistant at Harper’s Bazaar, supporting the Editor-in-Chief and managing office operations. Handling scheduling, travel, and administrative tasks in a fast-paced media environment.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings
• Book and manage domestic and international travel arrangements
• Process expense reports in alignment with Hearst policies and timelines
• Prepare materials and conduct research in advance of key meetings and interviews
• Organize and coordinate internal staff meetings and corporate presentations
• Support planning and execution of special events, including sending invitations and managing RSVPs
• Welcome and manage office visitors with professionalism
• Order office supplies, mail out issues, and ensure overall office efficiency
• Be responsive to emails and calls, with occasional after-hours needs
• Handle other administrative tasks and special projects as assigned

Requirements

• 2-3+ years of experience supporting a senior-level media executive in a fast-paced environment
• Exceptional organizational skills and obsessive attention to detail
• Highly proactive, self-directed, and resourceful with strong problem-solving skills
• Excellent communication skills and discretion when working with confidential information
• Strong collaboration skills with the ability to interact effectively across levels and teams
• Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
• Tech-savvy with familiarity in scheduling, organizational, and social media platforms
• Demonstrated ability to manage multiple priorities and deadlines.

Benefits

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.