Executive Assistant supporting CEO at Firecrawl, a fast - growing AI infrastructure startup. Managing calendar, email, and operational details for efficient workflow.
About the role
- Executive Assistant supporting Algo's CEO, CFO, and finance team. Managing calendars and coordinating HR functions in a hybrid work environment.
Responsibilities
- Manage complex calendars, travel arrangements, and meeting logistics for the CEO and CFO
- Prepare executive-level communications, reports, and presentations
- Handle confidential information with discretion and professionalism
- Track and support internal finance projects (e.g., vendor transitions, audit prep, system upgrades)
- Assist with documentation, timelines, and cross-functional follow-ups
- Complete corporate forms, applications, and filings on behalf of the department
- Help organize quarterly planning sessions and department-wide communications
- Identify opportunities to streamline administrative workflows
- Support adoption of finance tools and automation platforms (e.g., expense reporting, payroll/HRIS systems)
- Maintain department files, SOPs, and shared resources
Requirements
- 5–10 years of experience supporting senior executives, preferably in finance or operations
- Extremely detail-oriented with exceptional organizational skills
- Strong project coordination skills and comfort with cross-functional teams
- Experience with HR onboarding/offboarding and employee data management
- Exceptional written and verbal communication skills
- High proficiency in Microsoft 365 (Outlook, Excel, Teams, PowerPoint)
- Ability to work independently in a hybrid environment with global colleagues working in a remote-first environment.
- Experience with finance or HR systems (e.g., NetSuite, Workday, BambooHR) an asset
- Payroll processing experience (ADP, Paycom, Gusto, or similar) a plus
- Notary Public certification an asset
Benefits
- Hybrid workspace in Houston
- Flexible hours with core availability aligned to Central Time
- Competitive compensation and benefits package
- Unlimited PTO
- Inclusive, mission-driven team with a focus on operational excellence
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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