Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Executive Administrative Specialist supporting sales leadership and managing administrative tasks at Pacific Life in Omaha or Newport Beach. Ensuring efficient operations and collaboration across departments.
Responsibilities
- Provide advanced, diverse, and/or confidential administrative services and support duties
- Schedule and maintain calendar of appointments and meetings
- Coordinate travel itineraries and related arrangements
- Collaborate with other departments and administrative staff as needed
- Create expense reports and process invoices
Requirements
- At least 2 years experience providing administrative support to Leadership Level
- Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook)
- Approachable, professional, and self-motivated individual with a positive attitude
- Excellent organizational skills with ability to prioritize and handle multiple tasks
- Extremely detail-oriented and use of sound judgment
Benefits
- Health insurance
- 401(k) with company match
- Paid time off including holidays
- Paid parental leave
- Adoption assistance
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant providing administrative support to executives in a hybrid role at GHD. Joining a team that values growth, responsibility, and fostering collaboration while managing multiple tasks.
Executive Assistant improving work processes and supporting senior leaders at MYOB. Collaborating in a fast - paced, hybrid environment to enhance business operations and communications.
Executive Assistant providing high - level support to the Executive Partner at EQUES Law Group. Focusing on project coordination, communication, and operational efficiency in a fast - paced law firm.
Executive Assistant managing administrative tasks for global Talent & Development leadership team. Handling confidential matters and coordinating travel, meetings, and financial administration.
Executive Assistant supporting three AVPs and the VP of Claims at The Doctors Company. Managing administrative tasks and assisting in department operations in a medical malpractice insurer.
Personal Assistant providing high - level support to Partners and Fee - Earning teams in a legal services organisation. Ensuring effective use of time through proactive management of tasks and activities.
Executive Assistant supporting GTM practices at HP Inc., performing advanced administrative support tasks for upper executives. Managing executives' calendars, coordinating travel, and handling confidential information.
Secretary supporting office staff with administrative tasks at Crown Equipment Corporation. Handling correspondence, clerical duties, and assisting the Branch Manager in various functions.
Executive Assistant providing administrative support to Women's Behavioral Health leadership team. Managing calendars, correspondence, and organizational tasks for Highmark Health with a focus on confidentiality.