About the role

Supervising a Customer Support team for a leading MedTech company focused on innovation. Driving operational excellence and coaching teams in the Warsaw office.

Responsibilities

Lead and coordinate the daily operational activities of your team, ensuring expected performance levels are consistently met
Foster a culture of operational excellence — optimizing workflows, balancing workloads, and ensuring adherence to procedures
Provide hands-on support and guidance, acting as a subject matter expert and trusted advisor to the team
Be fully operational yourself — capable of taking over tasks and ensuring business continuity when needed
Coach, motivate, and develop team members to achieve their full potential and deliver outstanding service
Collaborate with internal stakeholders (Sales, Supply Chain, Finance, etc.) to ensure efficient order-to-cash (OTC) processes and smooth communication
Identify and drive process improvements to increase efficiency and service quality
Manage escalations within your operational scope, resolving issues quickly

2–3 years of experience in a leadership or supervisory role within Customer Support or Operations
Proven track record in driving operational performance and managing teams in a structured, results-oriented way
In-depth understanding of customer service processes — ideally in the MedTech or other regulated industry
Experience with SAP ERP (or similar systems) and MS Excel (pivot tables, data analysis, reports)
Strong communication, coaching, and conflict resolution skills, with the ability to balance empathy and accountability
Proactive and hands-on approach — comfortable managing both strategy and execution
Experience in order-to-cash processes and a commercial mindset
Proficiency in English is required; knowledge of German or French would be a plus
Experience working in multicultural and international environments

Innovation – With eight product launches in the past year alone, we continue to push boundaries and bring meaningful innovation to the market.
Impact, great atmosphere, flat hierachy – We offer a dynamic and inclusive environment where every team member has the opportunity to thrive and contribute to our mission.
A Team That Inspires – Work alongside a diverse, open-minded, and supportive team that encourages personal and professional growth.
Stay Active – Enjoy an annual fitness subsidy to support your healthy lifestyle.
Support & Well-Being – Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.
Family First – Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement.
Vacation Time – In addition to your regular local vacation days, enjoy paid extra time off on December 24th and 31st.
Boost Your Investments – Take part in our Employee Stock Purchase Program and enjoy 15% cashback on your investments.
Accident Insurance – Stay protected with comprehensive accident insurance during all business trips.
Private Health Insurance – You will join the company group health insurance contract with Luxmed Premium, that covers you and your dependents.
Pension scheme PPK – You can join the additional pension scheme with PEKAO TFI, with Penumbra paying 1,5% of your monthly gross salary.