Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
About the role
- Accounts Payable Analyst role focusing on financial discrepancies and invoice processing at Sangoma Technologies. Collaborate with various teams ensuring accuracy and compliance in a hybrid work environment.
Responsibilities
- Use advanced data analysis to detect billing anomalies, contract breaches, and process inefficiencies that could lead to lost revenue.
- Collaborate with Finance, Billing, IT, and Customer Service teams to perform root cause analysis, correct issues, and implement proactive measures.
- Ensure the accuracy of all Cost of Goods Sold (COGS) invoices and expenditures.
- Utilize third-party auditing software and internal inventory systems to confirm vendor billing accuracy, investigating anomalies and variances.
- Approve vendor invoices through defined workflows, including inventory validation, exception analysis, and dispute escalation.
- Reconcile invoices against contracts, fee schedules, or other agreements, and dispute errors with vendors in a timely manner.
- Manage AP processes such as invoice data entry, payment processing, and account reconciliations.
- Support month-end close activities, including accruals, reconciliations, and general ledger entries.
- Assess and review sales tax compliance when required.
- Recommend and process debit/credit memos with proper documentation.
- Track and monitor AP performance metrics (e.g., on-time payments, vendor aging reports) and recommend process improvements.
- Ensure compliance with internal controls, company policies, and regulatory requirements.
- Maintain productive relationships with vendors and internal stakeholders to enhance operational effectiveness.
- Support continuous improvement initiatives and automation projects.
- Perform other duties and responsibilities as assigned.
Requirements
- Minimum of 3 years of experience in high-volume accounts payable processing; experience in billing, audit, or a related field preferred.
- Proficient in Excel (pivot tables, VLOOKUP, sorting, filtering).
- Skilled with Outlook/Gmail advanced functions (search, labeling, task organization).
- Strong working knowledge of AP and ERP systems such as Great Plains, Microsoft Dynamics, Sage 300, or NetSuite; exposure to AP automation tools is a plus.
- Demonstrated ability to analyze financial data and produce insightful reports.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Detail-oriented with a high degree of accuracy and reliability.
- Strong professional communication skills, both written and verbal.
- Ability to thrive in a fast-paced, hybrid work environment.
- Proactive, adaptable, and eager to take on additional responsibilities when needed.
Benefits
- Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
- Matching 401K program - 100% match on 4%.
- Employee Stock Purchase Plan after one year of service.
- Flexible Time Off & Company Holidays
- Entrepreneurial work environment partnered with high growth career opportunities
- We value transparency and fairness in our compensation practices.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Tech skills
Location requirements
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