Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
About the role
- Accounts Payable Specialist responsible for managing vendor payments at Apis Services, Inc. Organizing invoices, ensuring approvals, and maintaining financial records with accuracy.
Responsibilities
- Organize, code, and enter all vendor invoices with accuracy.
- Ensure all Purchase Orders have proper signatures prior to processing.
- Ensure all Proper Approvals are obtained before processing
- Codes and enters vendor invoices with attention to detail
- Ability to meet daily, weekly, and monthly fiscal deadline with accuracy
- Build solid relationships across all affiliates and vendors at various accounting levels
- Assist in Maintaining up-to-date W9 information
- Work independently but with support from the AP Supervisor
- Use personal judgment and discretion daily, must have the ability to spot discrepancies.
- Reconcile vendor statements.
- Work in a multi-company environment
- Clarify any questionable invoices items, prices, terms, or signatures
- Provide documentation for audits
- Maintain confidentiality of organization information
- Basic Accounting Skills, understanding of GAAP
- Good Attendance/Work Ethic
- Desire to learn and take on additional responsibility as the company continues to grow.
- Execute special tasks and assist with special projects as assigned
- Other duties as assigned
Requirements
- Minimum High School Diploma
- Minimum three years of high-volume Accounts Payable experience
- Proficient in Excel and Microsoft Office Suite
- Excellent communication and documentation skills
- Excellent organizational skills
- Ability to work remotely and complete tasks timely and accurately
- Team Player
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