Financial Assistant validating financial documents for Aviva, a leisure and hospitality company. Responsible for ensuring document compliance and maintaining payment schedules within the finance team.
About the role
- Accounts Payable Administrator responsible for day-to-day activities in a high-volume dynamic environment while ensuring timely processes and reconciliations for suppliers. Supporting adherence to company’s operational excellence standards in accounts payable.
Responsibilities
- Processing Invoice/credit notes o Invoice review and approvals.
- Processing of payments, including multi-currency payments.
- Handling of queries from suppliers.
- Adherence to procedures and processes aimed at achieving improved/best AP practice.
- Performing the AP monthly close and preparing monthly creditor accrual listings.
- Reconciliation of some balance sheet accounts.
- Investigation and correction of rejected payments.
- Supplier reconciliations.
- Processing of intercompany charges.
- Sub-contractor tax returns.
- Data Management & vendor account maintenance.
- Credit Card reconciliations.
- Preparation of month end reports.
- Provide support & assistance to other finance departments.
- Other ad hoc duties as delegated by the Supervisor.
- Ensure that health and safety of yourself and your colleagues is a priority in everything that you do - log Health and Safety conversations, as appropriate focusing on either an ‘unsafe condition’ where we see something that could cause injury to a person or an ‘unsafe act’ which is something that someone does that can lead to injury.
- To deliver excellence in customer experience (CX) by embodying Calor’s values and upholding the standards of accountability, seamless service, and curiosity.
- The successful candidate will be an effective contributor to the company’s control regime by being vigilant re duplicate invoices, attempted frauds, etc. working closely with Procurement department & suppliers, ensuring our processes operate at an optimal level.
- Helping to adhere to scheduled pay runs and minimising the use of ad-hoc, urgent payments.
- Supporting the standardisation and improvement of processes, procedures, controls, and systems. This may include automation of processes and activity where there is a business case for doing so.
Requirements
- A minimum of 3 years’ experience working in AP in a high-volume dynamic environment is essential.
- General knowledge of accounting practices including processing invoices for payment, journal entries, account reconciliation and analysis.
- Must have knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable.
- Hands on proficiency, knowledge, and use of Navision ERP with proven ability to enhance PTP systems.
- Experience and understanding of the PTP process.
- Multitask & hands on experience using online banking for arranging payment runs, including foreign currency transactions and preferably with knowledge of sweeping.
- Excellent computer skills i.e. Word, Excel.
- Ability to work within a team but also to work on own initiative.
- Excellent interpersonal and communication skills, both written and verbal.
- Possess a high level of attention to detail in all aspects of the position.
- Customer First Mindset: Prioritizes customer needs and ensures their concerns are addressed with empathy and care.
- Experience in multi company/Group environment is an advantage.
Benefits
- Annual Leave entitlement starts at 22 days and increases with service level, plus 2 additional company days.
- Subsidised Canteen facilities, Pension Scheme, Maternity Benefit, Income Protection and Life Assurance are among the valuable services available to our employees.
- We offer an Employee Assistance Programme (EAP) and a Cycle to Works scheme to contribute to our employee's health and wellbeing, with our EAP also made available to the employee's immediate family.
- Permanent employees are eligible for Professional Development Programmes to further develop themselves and we support our employees with 1 paid day off annually to engage in Volunteering activities.
- Free Car Parking facilities available at all locations, including EV charging
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
Accounts Payable Specialist handling AP processes for a mission - driven tech firm. Ensuring accuracy and efficiency in financial operations for technology products.
EAP Specialist overseeing quality assurance in clinical governance and operational protocols for Lyra Health’s global partners. Managing customer complaints and service delivery standards in the mental health space.
AP Supervisor assisting the AP Manager with vendor payments and compliance in a hospitality environment. Ensuring accuracy and adherence to company policies for the accounts payable department.
Accounts Payable Specialist responsible for maintaining and processing accounts payable transactions. Processing invoices, reconciling accounts, and vendor maintenance with a dedicated team.
Accounts Payable Specialist handling vendor payments and analyses for PPG's accounting operations. Establishing vendor relationships and ensuring accurate processing of financial documents in Queretaro, Mexico.
Accounts Payable Specialist responsible for indexing and coding invoices for U.S. - based operations. Requires experience in high - volume environments with U.S. companies.
AP Coordinator managing accounts payable for Charlotte Tilbury Beauty across multiple regions, ensuring smooth financial operations and effective communication with stakeholders.
Accounts Payable Specialist responsible for day - to - day Accounts Payable operations at Martin's Point Health Care. Handling invoices, payments, and vendor inquiries to ensure smooth financial processes.
Accounts Payable Specialist responsible for managing vendor payments at Apis Services, Inc. Organizing invoices, ensuring approvals, and maintaining financial records with accuracy.