Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
About the role
- Founder’s Associate / Executive Assistant supporting the management team at IWJB NGO focusing on financial education for youth. Handling scheduling, communication, HR tasks, and project support role.
Responsibilities
- Planning and organization
- Coordination and structuring of all requests directed to the management team
- Oversight and prioritization of the daily email and communications flow
- Management of internal and external communication
- Calendar coordination, including thorough preparation and follow-up
- Meeting and communication management
- Preparation, structuring, and follow-up of meetings
- Ensuring transparent and goal-oriented internal communication
- Point of contact for employees
- HR support
- Drafting and maintenance of employment contracts
- Assistance with leave and personnel matters
- Candidate communication and scheduling in recruiting
- Project and organizational support
- Assistance with project preparations
- Preparation and provision of documents
- Invoice creation
Requirements
- Excellent German skills (C2) spoken and written
- Structured, conscientious, and reliable way of working
- Ability to work independently, solution-oriented mindset, and quick comprehension
- Ability to maintain an overview even when handling multiple tasks
- Enjoy communicating and present an open, professional demeanor
- Alignment with the values of an education NGO: Determination · Respect · Responsibility · Collaboration
- Bonus (not required): Experience with MS Office
- Initial exposure to HR or administrative tasks
Benefits
- Impact: Work on a meaningful mission — increasing educational equity for young people
- Flexibility: Work from our modern office in Frankfurt, and, by arrangement, remotely — adapted to your university schedule
- Above-average pay
- Dynamic team: Motivated, young colleagues and flat hierarchies
- Team events & networking: Become part of an inspiring network
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