Administrative Assistant supporting Used Car Sales operations at Pull - A - Part. Coordinating sales activities, managing inventory, and ensuring compliance across 34+ locations.
YE
Hybrid Administrative Assistant
Posted 2 hours ago
About the role
- Administrative Assistant at Taco Bell coordinating administrative tasks for cross functional leaders and supporting team operations. Involves managing calendars, travel arrangements, and various departmental projects.
Responsibilities
- Provide support to multiple cross functional leaders within the TB departments
- Coordinate and schedule meetings while continuously tracking calendars to anticipate needs before they arise
- Ensure seamless communication and coordination across multiple groups by managing calendars and assisting with tasks that require collaboration between teams in different department
- Coordinate travel arrangements, handle expense reports, and procure necessary supplies, services, and equipment
- Oversee and monitor the department budget and project expenditures
- Coordinate and support virtual and in-person department meetings, on and off-site events
- Prepare documents, spreadsheets and presentations utilizing PowerPoint, Excel, Word and/or Canva
- Partner closely with department Executive Assistant and provide support to Leadership teams when needed while collaborate with TB Admins to cultivate a dynamic and vibrant "Live Mas" culture within Taco Bell
- Support with ad hoc projects and reports as necessary
Requirements
- Minimum of 3+ years of progressive administrative experience with at least 3+ years supporting multiple Sr. Executive Team members, ideally in a large organization
- Excellent interpersonal skills, and ability to work with people at all levels within the organization
- Advanced computer skills in Word, Outlook, PowerPoint and Excel
- Strong calendaring experience, preferably dealing with complex meeting scheduling and shifting priorities
- Ability to prioritize work, demonstrate problem-solving ability, attention to detail, and managing information
- Ability to anticipate team needs and come up with creative solutions
- Flexibility to evolve as business needs change in a fast-paced environment
Benefits
- overtime eligibility
- bonus eligibility
- health insurance
- flexible work arrangements
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