Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Executive Assistant to the CEO for AI-centric strategic projects at Vicoland, a company transforming professional services with AI-driven SaaS. Collaborate with cross-functional teams and drive special projects end-to-end.
Responsibilities
- Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
- Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
- Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
- Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
- Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
- Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
- Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.
Requirements
- Entrepreneurship – we’re growing fast, and so will you. You must be a fast learner and keen to work on new challenges every day.
- University degree with very good results.
- Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus.
- Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
- Experience with intensive usage of AI tools and interest in the evolution of AI.
- Excellent communication skills – you will have to interact with a lot of people daily.
- You easily pick up the phone and talk to someone.
- Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
- Excellent German and English (DACH is still our home market, while we expand abroad).
Benefits
- CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
- Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
- Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
- Competitive compensation plus share in company (ESOP in place).
- Working with a highly talented team of diverse backgrounds and top-notch qualifications.
- Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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