Hybrid Executive Assistant

at Veeam Software

• Job title: Executive Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $99,300 - $165,500 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, United States

About the role

• Executive Assistant managing high-level executive support for Veeam Software's CEO. Requires strong organizational skills and proficiency in Microsoft Office with on-site requirements.

Responsibilities

• Partner closely with another EA to ensure seamless support of the Office of the CEO.
• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Manage complex calendars and scheduling with senior leadership, maintaining diplomacy and discretion.
• Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring timely follow-up and action.
• Organize, execute, and assist with team activities.
• Ensure well-organized and up-to-date travel logistics, expense reports, and other administrative needs.
• Collaborate with the EA team to manage onsite meals, events, and employee activities, and ensure the office is well stocked with kitchen and office supplies.
• Liaise with property management on facility work orders as needed.
• Prioritize Inclusion, Diversity, and Equity initiatives for your executives.
• Have fun at work—and help others do the same.

Requirements

• 5+ Years supporting high level executives
• Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.)
• This role is currently working onsite five days a week
• Experience in a fast-paced, high-tech company
• Ability to learn new technologies/applications
• Excellent interpersonal and time management skills
• Growth mindset and curiosity to learn and grow

Benefits

• Unlimited PTO
• 3 global VeeaMe Days per year: company-wide closures for employees to take a break, disconnect, and focus on self-care
• Paid Holidays
• Veeam Care Days: 24 hours paid time for volunteering
• Medical, dental, and vision coverage starting on day one (multiple plan options)
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options
• Employer HSA contributions (for HDHP participants)
• Life and AD&D insurance (employee, spouse/partner, and child options)
• Company-paid short-term and long-term disability insurance
• Supplemental individual disability insurance (IDI)
• Family planning support: fertility, adoption, surrogacy, and parental resources
• Paid parental leave
• Employee Assistance Program
• Additional voluntary benefits: accident, critical illness, hospital indemnity, legal, identity theft protection, commuter benefits, pet care
• Mental health support
• 401(k) plan
• Professional training and education, on-demand learning libraries (LinkedIn Learning, O’Reilly), mentoring, workshops, and Global Day of Learning